REPORT
1.survey reports
2. assessing good and bad points of something (course, hotel, museum etc)
3. news reports (events, current affairs, accidents, disasters, reporting changes etc)
4. witness statements
The style is usually formal and impersonal : no chatty language, no use of short forms.
Outline for a survey report
INTRODUCTION
State purpose and content of your report or summarise the most important results of the survey
DEVELOPMENT
Summarise your information under suitable sub-headings
CONCLUSION
Make recommendations/suggestions or end with a general conclusion
(formal style with sub-headings)
· When reporting the results of a survey the figures gathered should be included either in the form of percentages or proportions
· Proportions can be expressed by using expressions such as “one in three”, or “eight out of ten”, or more accurately in the form of percentages (15%, 62% etc). Less precise expressions such as “the majority , a minority, a large proportion, a significant number, a small number, by far the largest proportions etc” can be used and are less likely to bore the reader than percentages and figures.
· Generalisations can be made about the facts and figures contained in a report. This can be done by:
* stating the facts and then making a generalisation e.g. 64% of the population
holiday abroad. This suggests/implies/indicates that people are generally better
off than they were ten years ago.
Or
* making generalisation and then stating the facts e.g. People are generally
better off than they were ten years ago. This is illustrated / shown / indicated
by the fact that 64% of the population now holiday abroad.
NOTE: A report should include the writer’s name, the recipient’s name and the subject of
the report.
To introduce: The purpose / aim of this report is …..
As requested, this report was written/carried out ….
To generalise: As a rule, Generally, On the whole, As a general rule etc
To refer to a fact: The fact is that, In fact, In practice, As one might expect etc
To introduce other people’s opinions: Many people consider, Some people argue/believe/claim etc
To conclude/summarise: In conclusion, On the whole, All things considered, To sum up etc
To: Mr Brown
From: Sally Smith
Subject: Travellers’ Accomodation in Maytown
Introduction
This report was written to analyse the results of a recent survey about the city’s hotels.
In this survey, hotel managers from the city’s 25 hotels were asked about the hotel’s size, rooms, services available and prices.
Hotel facilities
The majority of hotels in Maytown are well equipped, with air-conditioned rooms, television and private bathrooms. This is shown by the fact that 70% of hotels offer these facilities. The usual services are also provided by most of the hotels. This is shown by the fact that nearly allof the hotels surveyed provide room service, laundry service and a free maid service. However, free exercise facilities are not so usual. In fact only 3% of the hotels offer free use of an exercise room. On the other hand swimming facilities are available, with 80% of the hotels having outdoor pools and 4% having both indoor and outdoor facilities. Access to food and drink is obviously considered important. This is shown by the fact that all of the hotels surveyed have a bar area and restaurant.
Prices
In general, the price-range of Maytown’s hotels is quite high. Our survey showed that the average price of a double room is between Ł85 and Ł120 per night. Added to this, only 14% of the hotels include breakfast in the basic price.
Conclusion
The survey clearly indicates that Maytown has only a certain category of hotels. On the whole, the existing hotels are well-equipped, comfortable and offer excellent services. However, there seems to be a lack of lower-priced hotels for the more price-conscious traveller.
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