100-Great-Time-Management-Ideas.pdf

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100 Great Time Management Ideas (100 Great Ideas)
100
Great
Time
Management
Ideas
from successful executives
and managers around the world
Patrick Forsyth
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100
TIME MANAGEMENT
IDEAS
Patrick Forsyth
GREAT
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Copyright © 2009 Patrick Forsyth
First published in 2009 by
Marshall Cavendish Editions
An imprint of Marshall Cavendish International
1 New Industrial Road, Singapore 536196
Other Marshall Cavendish offi ces: Marshall Cavendish Ltd. 5th Floor, 32–38 Saffron Hill,
London RC1N 8FH, UK • Marshall Cavendish Corporation. 99 White Plains Road, Tarrytown
NY 10591-9001, USA • Marshall Cavendish International (Thailand) Co Ltd. 253 Asoke, 12th Flr,
Sukhumvit 21 Road, Klongtoey Nua, Wattana, Bangkok 10110, Thailand • Marshall Cavendish
(Malaysia) Sdn Bhd, Times Subang, Lot 46, Subang Hi-Tech Industrial Park, Batu Tiga, 40000
Shah Alam, Selangor Darul Ehsan, Malaysia
Marshall Cavendish is a trademark of Times Publishing Limited
The right of Patrick Forsyth to be identifi ed as the author of this work has been asserted by him
in accordance with the Copyright, Designs and Patents Act 1988.
All rights reserved
No part of this publication may be reproduced, stored in a retrieval system or transmitted,
in any form or by any means, electronic, mechanical, photocopying, recording or otherwise,
without the prior permission of the copyright owner. Requests for permission should be
addressed to the publisher.
The author and publisher have used their best efforts in preparing this book and disclaim
liability arising directly and indirectly from the use and application of this book.
All reasonable efforts have been made to obtain necessary copyright permissions. Any
omissions or errors are unintentional and will, if brought to the attention of the publisher, be
corrected in future printings.
A CIP record for this book is available from the British Library
ISBN 978-0-462-09943-9
Designed by Robert Jones
Project managed by Cambridge Publishing Management Ltd
Printed in Singapore by Fabulous Printers Pte Ltd
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CONTENTS
Introduction
1
The ideas
1 See where time goes now 8
2 Plan, work—work, plan 10
3 Setting clear objectives 13
4 Speculate to accumulate 17
5 Using Pareto’s law 19
6 Tackling the tyranny of the urgent versus the important 22
7 Give clear instructions
24
8 Beware favorites
26
9 Use a “document parking” system
28
10 Aim at infl uencing particular result areas
30
11 Make use of checklists
32
12 Use abstracts
34
13 The best assistant
36
14 Communicate with your secretary
38
15 Be brief
40
16 A clear diary
42
17 What kind of system?
44
18 Good, better, best . . . acceptable
46
19 Trust the computer?
48
20 Cancellation as a time saver
50
21 Motivate your people
52
22 Thinking ahead
54
23 See the broad picture
56
24 Avoiding a common confusion
57
25 “Everybody’s gone surfi ng, surfi ng . . .”
59
26 And let’s send a copy to . . .
61
100 GREAT TIME MANAGEMENT IDEAS • iii
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27 Telephoneeffi ciency
63
28 A little help from some “special” friends
65
29 Give yourself some time rules
67
30 Don’twrite
68
31 Avoid purposeless meetings
70
32 Handling telephone interruptions
72
33 Keep papers safe and tidy
74
34 Do not put it in writing
76
35 A magic word
78
36 The productive breather
80
37 Writefaster
82
38 A cosmic danger
84
39 Morning, noon, or night
86
40 Technology to the rescue
88
41 Time to stay put
90
42 When being regular is a problem
92
43 Time to get noticed
94
44 The most time-saving object in your offi ce
95
45 What I meant to say . . .
97
46 Avoiding meeting mayhem
99
47 In the beginning—or not?
101
48 Theconfl ict/time equation
103
49 Too many head chefs
105
50 An idea that generates ideas
107
51 Rewardyourself
109
52 Best time for appointments
111
53 But I know where everything is
113
54 One thing at a time—together
115
55 At the bottom of the pile
117
56 Resolve to “blitz the bits”
119
57 “If I had wanted it tomorrow I would have asked
for it tomorrow”
121
58 Besecure
123
iv • 100 GREAT TIME MANAGEMENT IDEAS
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